Receptionist/PA, Jobs, 6717

Receptionist/PA - Glasgow

Up to £26,000 negotiable - Accountancy, Finance & Office Support - Office Services
Ref: 6717 Date Posted: Friday 17 Jan 2020
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Our client is at the forefront of what they do, working on projects from CGI, VR, AR all the way to mobile apps. This is the opportunity to join a flexible and forward-thinking business and get ahead of the game. This is a young and vibrant office working with cutting edge technology, this type of opportunity does not pop up everyday! 

As Receptionist/Executive Assistant you will ensure the smooth running of the Office administrative processes, including reception and associated customer service. You will also provide a strictly private and confidential personal assistant role to their Chief Executive Officer.


Main Duties & Responsibilities

The primary responsibilities associated with this role are as follows:

  • First point of contact and general assistance for visitors
  • To provide a reception service which includes phone cover, greeting visitors, and keeping the phone list and office seating plan up to date
  • Handling all incoming calls and inquiries professionally, noting down adequate messages and re-directing calls as appropriate.
  • Providing pro-active administrative support to the leadership team, including planning and organising meetings
  • Ensuring visitors follow the appropriate signing in procedure
  • Maintaining the general tidiness and professional appearance of the reception area
  • Booking and arranging travel, transport and accommodation for employees
  • Typing, compiling and preparing reports, presentations and correspondence
  • Dealing with facility issues for the whole building. Including; security alarm, waste, building repairs, equipment services and ordering products/sundries for the office
  • Providing a comprehensive secretarial and administration service to the Chief Executive
  • Managing the diary of the CEO and all his associated diary events
  • Preparing for Board meetings and capture and produce Minutes of all meetings, check for accuracy and circulate in line with agreed timescales
  • Co-ordinate the Chief Executive’s travel arrangements
  • Any other duties commensurate with the accountabilities of the post

Skills, Experience & Knowledge

To be successful in the role of Receptionist/Executive Assistant you will be an exceptional administrator with the ability to organise others. You will bring with you the following skills and experience:

  • High level of proficiency in Microsoft Office Suite, particularly Outlook, Word & Excel
  • Highly effective interpersonal skills with strong focus on providing excellent customer service to internal and external stakeholders
  • Professional attitude and appearance
  • Ability to work both as part of a team and on an individual basis
  • Clear understanding of confidentiality
  • Positive, can-do, flexible attitude; high degree of integrity and professionalism; ability to remain composed under pressure
  • Excellent organisation skills; ability to effectively plan and manage work, respond to conflicting demands on an urgent and ad-hoc basis and prioritise workload appropriately


To apply please use the button below. Due to the high volume of applications, application response will not be immediate.