Office Manager, Jobs, 6440

Office Manager - Glasgow

Technology - Office Services
Ref: 6440 Date Posted: Wednesday 14 Aug 2019
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Nine Twenty are delighted to be partnering with their Microsoft Gold Partner in the recruitment of an Office Manager.

The successful candidate will have overall responsibility for the day to day management of the office and front of house and providing general PA support to Directors. Also responsible for supporting HR with general administration and supporting Finance with monthly invoicing and reporting.

 

Duties and Responsibilities 

General Office/PA Duties:

  • Front of house duties including, greeting clients and answering the telephone
  • Researching and booking travel for all employees
  • Organising client and office lunches
  • Assisting in planning and organising events
  • Ensuring offices are cleaned and maintained to a high standard
  • PA support to all Directors including diary management and minute taking.

HR Administration:

  • HR administration for all new employees
  • General HR Management
  • Supporting Managers with employee onboarding and training
  • Working with Managers to facilitate and book training
  • Working with managers to facilitate appraisal process
  • Maintaining accurate records for employee holiday requests /sickness
  • Administer auto-enrolment pension scheme

Recruitment:

  • Assisting Managers with the recruitment process - arranging interviews and organising CV’s
  • Advertising and sourcing candidates for Graduate and Apprentice roles
  • Continuously working on a ‘pool’ of candidates for existing and new roles

Finance Administration:

  • Assisting bookkeeper with general finance administration and collation of monthly credit card receipts
  • Monthly invoicing – Working with bookkeeper to ensure all monthly invoices are sent and updated on CRM.

 

About you...

Desired Skills

  • Must be able to demonstrate a high level of customer service
  • Experience of working with external suppliers and partners
  • Highly skilled in the use of all MS packages
  • Excellent time management and communication skills
  • Experience using Sage Accounts & Payroll an advantage but not necessary
  • PowerPoint experience an advantage
  • Previous HR experience an advantage

Personal Qualities

  • A self-starter who can problem solve and seek solutions, yet also knows when to ask for support.
  • Flexible and able to adapt to changing deadlines
  • Strong attention to detail
  • Able to multi-task and work to multiple deadlines

 

What can you expect?

  • Excellent benefits package
  • Development opportunities
  • Fantastic culture and working environment

 

Please click below to apply

Please note: Due to a high volume of applications, please allow up to 48 hours for feedback