Executive Assistant, Jobs, 6716

Executive Assistant - Glasgow

Up to £26,000 negotiable - Accountancy, Finance & Office Support - Office Services
Ref: 6716 Date Posted: Friday 06 Dec 2019
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Our client is at the forefront of what they do, working on projects from CGI, VR, AR all the way to mobile apps. This is the opportunity to join a flexible and forward-thinking business and get ahead of the game. This is a young and vibrant office working with cutting edge technology, this type of opportunity does not pop up everyday! 

As Executive Assistant you will ensure the smooth running of the Office administrative processes, including reception and associated customer service. You will also provide a strictly private and confidential personal assistant role to their Chief Executive Officer.

 

Main Duties & Responsibilities

The primary responsibilities associated with this role are as follows:

  • First point of contact and general assistance for visitors
  • To provide a reception service which includes phone cover, greeting visitors, and keeping the phone list and office seating plan up to date
  • Handling all incoming calls and inquiries professionally, noting down adequate messages and re-directing calls as appropriate.
  • Providing pro-active administrative support to the leadership team, including planning and organising meetings
  • Ensuring visitors follow the appropriate signing in procedure
  • Maintaining the general tidiness and professional appearance of the reception area
  • Booking and arranging travel, transport and accommodation for employees
  • Typing, compiling and preparing reports, presentations and correspondence
  • Dealing with facility issues for the whole building. Including; security alarm, waste, building repairs, equipment services and ordering products/sundries for the office
  • Providing a comprehensive secretarial and administration service to the Chief Executive
  • Managing the diary of the CEO and all his associated diary events
  • Preparing for Board meetings and capture and produce Minutes of all meetings, check for accuracy and circulate in line with agreed timescales
  • Co-ordinate the Chief Executive’s travel arrangements
  • Any other duties commensurate with the accountabilities of the post

Skills, Experience & Knowledge

To be successful in the role of Executive Assistant you will be an exceptional administrator with the ability to organise others. You will bring with you the following skills and experience:

  • High level of proficiency in Microsoft Office Suite, particularly Outlook, Word & Excel
  • Highly effective interpersonal skills with strong focus on providing excellent customer service to internal and external stakeholders
  • Professional attitude and appearance
  • Ability to work both as part of a team and on an individual basis
  • Clear understanding of confidentiality
  • Positive, can-do, flexible attitude; high degree of integrity and professionalism; ability to remain composed under pressure
  • Excellent organisation skills; ability to effectively plan and manage work, respond to conflicting demands on an urgent and ad-hoc basis and prioritise workload appropriately

 

To apply please use the button below. Due to the high volume of applications, application response will not be immediate.