Business Support Coordinator, Jobs, 8053

Business Support Coordinator - Glasgow

Sales & Marketing - Office Services
Ref: 8053 Date Posted: Friday 10 Sep 2021
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Business Support Coordinator (Temporary with a view to Permanent)

Immediate Start

G45 0HF

My client is a social enterprise company aiding and support for people with learning disabilities, older people and young people. Based in Castlemilk in Glasgow, they work alongside people who use our support, to help them have the kind of life they want.

They now have an exciting opportunity for a dynamic individual to join our Business Support Team.

Working in a fast-paced environment, this role works closely with staff to provide effective, confidential, and efficient administrative support within our Reception and Business Support Team Office.

Role

You will require the following Essential Qualifications and Experience:

  • Educated to SVQ 2 in Business related discipline or equivalent experience.
  • Effective spoken and written communication skills.
  • The ability to work independently and as part of a team.
  • The ability to use initiative and a can-do approach in the workplace.
  • The ability to complete work to deadlines.
  • An organised approach to managing workload.
  • Good IT Skills (Microsoft Word, Excel, Powerpoint & Outlook).
  • Experience using Social Media platforms and websites (preferrable)

Duties

  • Answering and responding to telephone calls and front desk enquiries.
  • Greeting visitors, booking internal and external meeting rooms, and setting up of refreshments if requested.
  • Mail duties including opening, recording and distribution of incoming mail and the franking and posting of outgoing mail.
  • Recording weekly fire alarm tests and update Health & Safety Logbook with Fire Evacuation Drills.
  • Make bookings for taxis and record on spreadsheet.
  • General typing, filing, and photocopying.
  • Checking reception email account for emails and distribute
  • Update/maintain admin recording and tracking systems
  • Set up and issue of staff mobile phones
  • Ordering of cleaning supplies and office stationery
  • Minute taking
  • Organising training courses and updating systems relating to training information.
  • Assisting with recruitment processes including monitoring and recording of applications, organising interviews, and updating website regarding current vacancies.
  • Assisting with the issue of sales invoices on a 4 weekly basis using the inhouse finance system.
  • Maintaining petty cash at reception - keep records for main office and reconcile regularly on inhouse finance system.
  • Processing purchase invoices for authorisation.
  • Monitoring of aged debtors including issue of statements.
  • Updating of social media and website

Hours / Rate

  • 35 hours per week (Monday to Friday)
  • £10 per hour